Municipal Records Management

Digital Warehouse provides the ability to manage physical (paper) and electronic documents in one unified interface. Use Digital Warehouse to manage meeting minutes, legal records, maps, artifacts, blueprints…

Often Municipalities generate documents that they would like to share with the public: meeting minutes, applications, reports, etc. Emplace's FileCenter allows users to make electronic documents public with out the need of a web administrator.

The general public can visit a municipality's FileCenter website and peruse folders of public documents. Use the base template for FileCenter or choose to have it customized or integrated into an existing website.

Digital Warehouse has been specifically designed to be flexible and adapt to the way that you currently do business. It can be configured to work with your current storage systems, storage environments, and business processes.

Many other products try to capture and analyze every piece of information within your organization, forcing you to change the way you do things. Conversely, Digital Warehouse is designed to be an effective, stand alone tool for people, rather than an overly-complicated and invasive system for capturing business information. All of this helps to make the transition to using the Digital Warehouse system a relatively painless experience.

Priced to be affordable and fit municipal budgets because it's priced by the number of items in storage not the number of users.

Powerful search tool allows you to find items quickly. No need to install software on multiple machines, just log in from any computer in your intranet to use Digital Warehouse. Digital warehouse automatically tracks retention dates, letting you view which items need to be destroyed

Many organizations find they need records management software due to various legislative acts that are mandated at all government levels. Digital Warehouse provides these management tools, facilitates proper records retention / destruction, and allows for compliance with public access to digital records and quick retrieval of physical records

Many Municipalities have limited storage space for physical records. Digital Warehouse has several algorithms to optimize records storage. It can suggest which shelf to put a box, or show a map to where the box is in the warehouse.